Document Libraries

Document Libraries

The document libraries that should be part of the finance site.

  1. Financial Statements:

    • Store financial statements such as income statements, balance sheets, and cash flow statements.
    • Use metadata to categorize statements by fiscal year or reporting period.

  2. Tax Documents:

    • Organize and store tax-related documents, including tax returns, supporting documentation, and correspondence with tax authorities.

  3. Audit Reports:

    • Create a library for audit reports, both internal and external.
    • Include reports from financial audits, compliance audits, and any related documentation.

  4. Policies and Procedures:

    • Maintain a library for financial policies and procedures.
    • Include documents outlining financial controls, expense policies, and financial reporting guidelines.

  5. Contracts and Agreements:

    • Store all financial-related contracts and agreements in a dedicated library.
    • Include vendor contracts, partnership agreements, and any other financial agreements.

  6. Investor Relations:

    • Create a library for documents related to investor relations.
    • Include investor presentations, communication materials, and shareholder reports.

  7. Training Materials:

    • Organize training materials for finance-related topics.
    • Include documentation for financial software, training manuals, and compliance training materials.

  8. Expense Receipts:

    • Set up a library for storing scanned copies or images of receipts for expenses.
    • This can be linked to the Expense Reports list for easy reference.

  9. Financial Models and Forecasts:

    • Store financial models, projections, and forecasting documents.
    • Include versions and use metadata to track updates and changes.

  10. Bank Statements:

    • Organize and store electronic copies of bank statements.
    • Use metadata to categorize statements by account and date.

  11. Credit Card Statements:

    • Similar to bank statements, create a library for electronic copies of credit card statements.
    • Categorize by cardholder or department.

  12. Financial Research and Articles:

    • Maintain a library for relevant financial research, articles, and industry reports.
    • Include documents that provide insights into market trends and financial analysis.

  13. Financial News and Updates:

    • Create a library for financial news articles and updates.
    • This can be useful for staying informed about industry news and market developments.

  14. Financial Presentations:

    • Store presentation materials used for financial meetings and discussions.
    • Include PowerPoint slides, charts, and graphs.

  15. Merger and Acquisition Documents:

    • If applicable, create a library for documents related to mergers, acquisitions, or divestitures.
    • Include due diligence reports, agreements, and integration plans.

  16. Insurance Documents:

    • Organize and store insurance policies, certificates, and related documentation.
    • Include information on coverage, expiration dates, and terms.

When creating these document libraries, consider implementing appropriate metadata, version control, and permissions to enhance organization, collaboration, and security. Additionally, leverage SharePoint features such as document sets, content types, and workflows to streamline processes related to these financial documents.

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