Finance Lists

SharePoint Lists

This provide common SharePoint lists that should exist on the Finance site

  1. Expense Reports:

    • Track and manage employee expenses.
    • Capture details such as date, description, amount, and category.
    • Include approval workflows for expense reimbursement.

  2. Budget Tracking:

    • Monitor and manage budget allocations.
    • Include columns for budget categories, planned vs. actual expenses, and variance analysis.

  3. Invoices:

    • Store and organize incoming and outgoing invoices.
    • Include details like invoice number, vendor, amount, and payment status.

  4. Purchase Orders:

    • Manage purchase requests and approvals.
    • Include information such as vendor, items/services, quantities, and approval status.

  5. Financial Documents Library:

    • Central repository for financial documents like financial statements, reports, and tax documents.
    • Use metadata to categorize documents and make them easily searchable.

  6. Contracts:

    • Track and manage financial contracts and agreements.
    • Include information on parties involved, contract terms, and expiration dates.

  7. Vendor Information:

    • Maintain a list of vendor contacts and details.
    • Include information on payment terms, contracts, and performance history.

  8. Financial Calendar:

    • Highlight important financial dates, such as budget deadlines, tax filing dates, and audit periods.

  9. Asset Register:

    • Keep track of company assets, including their acquisition dates, depreciation, and current values.

  10. Financial Projects:

    • Track financial projects or initiatives.
    • Include milestones, project team members, and financial metrics.

  11. Revenue Tracking:

    • Monitor and analyze revenue streams.
    • Include columns for sales data, revenue sources, and performance against targets.

  12. Financial KPIs Dashboard:

    • Create a dashboard to display key financial performance indicators.
    • Use charts and graphs to visualize data for quick insights.

  13. Bank Reconciliation:

    • Track and reconcile bank transactions with internal financial records.
    • Include columns for transaction date, description, and reconciliation status.

  14. Risk Register:

    • Identify and manage financial risks.
    • Include information on the type of risk, potential impact, and mitigation strategies.

  15. Compliance Checklist:

    • Ensure adherence to financial regulations and compliance requirements.
    • Track compliance activities and deadlines.

  16. Employee Benefits:

    • Manage information related to employee benefits and compensation.
    • Include details such as salary structures, benefits enrollment, and employee contributions.

These lists can be customized based on the specific needs of the finance department and the organization's structure. SharePoint provides flexibility, collaboration features, and customization options to tailor these lists to fit the unique requirements of your finance site.

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